Investment Requests October 2015

This paper requests the approval of a business case, the 2016/17 Vehicle Replacement Programme and three contract awards with an estimated multi-year value of up to £21.43m.

The DMPC is asked to approve:

Catering Services
1. The Catering Outline Business case and the associated recommendations detailed below. Approval is subject to the MPS reporting back on how redundancies can be minimised;
a. The closing of 20 catering facilities which will deliver annual savings of £1m;
b. The outsourcing of the 15 remaining catering facilities to run at nil cost to the MPS which will deliver annual savings of £3m;
c. The negotiation with the PFI provider for the closure of the catering facilities at three South East london sites which will deliver annual savings of £0.35m
d. The continued provision of the catering facility at Gravesend

Vehicle Replacement Programme
2. The Annual Vehicle Replacement Programme 2016/17 and the associated recommendations detailed below:
a. The initiation of procurement action for the fleet tenders to purchase 735 vehicles
b. The associated investment of £17.9m

Financial and Personal Data Investigation Services
3. The contract award paper (4+1) contracts for the provision of Financial and Personal Data Investigation Services and the associated recommendations detailed below:
a. The award of a 5 year (4+1) contract to Equifax with a value of £1.26m
b. The award of a 5 year (4+1) contract to Experian with a value of £1.83m
c. The award based on a fixed fee structure for both Financial and Personal Data Investigation Services contracts based on a minimum monthly spend paid in advance, subject to the MPS providing assurances on minimum volume

Enterprise Licence Agreement
4. The Award of a three year Enterprise Licence Agreement with a value of £163k for the provision of software licences, support and maintenance.

Please see attached document for details.