Fleet Maintenance Workshop Supplies

The MPS are seeking approval to initiate procurement action to seek a supplier and award a contract for Fleet Maintenance Workshop Supplies, with an anticipated commencement date of the 1st August 2018.

The MPS also seeks approval for an unforeseen extension for time and value to be applied to one of the four existing core service contracts (under the Fleet Maintenance Workshop Supplies) for the Provision of Vehicle Workshop Tools, Consumables & Cleaning Materials which is due to expire 31st December 2017.

The DMPC is asked to approve;

• the undertaking of a full procurement action to seek a supplier for Fleet Maintenance Workshop Supplies;

• An unforeseen extension for time and value to be applied to one of the four existing core service contracts (under the Fleet Maintenance Workshop Supplies), for a seven month period at a cost of £132,000.

1. Introduction and background

1.1. The Retained Fleet comprises of all discreet, specialist and marine assets maintained within the MPS by Retained Fleet Services.

1.2. The replacement of vehicle and vessel parts is essential for Retained Fleet Services to deliver the required levels of availability. As well as ensuring the fleet remains safe and legal to operate, parts are replaced at scheduled intervals, when worn or damaged. The replacement of workshop tools and equipment is essential for continued efficient operation of the three maintenance workshops that manage repairs to the Retained Fleet.

2. Issues for consideration

2.1. Three existing contracts for the provision of workshop paint, tools, cleaning materials, consumables, calibration and equipment cleaning are due to expire on the 31st July 2018. A fourth existing contract requires approval of an unforeseen extension to enable all four core contracts to expire at the same date (31st July 2018) whilst a full OJEU process is undertaken in relation to a re-tender of services.

3. Financial Comments

3.1 Detail is included in part 2.

4. Legal Comments

4.1. This report is submitted to MOPAC for approval in accordance with paragraph 4.13 of the MOPAC Scheme of Delegation and Consent that provides the DMPC must approve all unforeseen variations and extensions to a contract with an original value of £500k or above, or when the variation or extension is greater than 10% of the original value and/or is for a period of more than 12 months.

4.2. DMPC approval is also required for the request to go out to tender in accordance with paragraph 4.13 of the MOPAC Scheme of Delegation and Consent, as the contract value is to be above £500,000.

5. Equality Comments

5.1. There are no direct equality or diversity implications arising from this report

6. Background/supporting papers

6.1. Report