Construction Frameworks for Professional Services and Works

This decision seeks approval to initiate procurement for the re-provision of frameworks for the supply of professional services and physical works in relation to construction for projects or programmes of work valued up to £5m. The frameworks will be of a four year duration from 2021 to 2025 and will have estimated total values of £40m and £200m respectively. The procurememt route will be by way of open procedure competitive tender exercises. Approval of these recommendations does not commit MOPAC to any expenditure.

The Deputy Mayor for Policing and Crime is recommended to:

1. Approve the procurement of two new construction frameworks of a four-year duration:

a. Construction professional services framework, with multiple consultants, providing building design, project management and technical services

b. General building works framework, with multiple contractors, for various construction works

2. Approve the financial capacity of the frameworks at £40M for construction professional services and £200M for general building works

3. Approve the procurement route via a public procurement tender process in accordance with UK Public Contract Regulations 2015

4. Delegate authority to the Director of Commercial Services to enter into framework agreements with successful suppliers as identified by the tender process.

1. Introduction and background

1.1. The existing MPS Professional Services Framework and Construction Works Framework, both expire by the end of 2021. This paper seeks authority to undertake the procurememt to re-provide these services.

2. Issues for consideration

2.1. The proposed frameworks support the Police and Crime Plan by providing fit for purpose workplaces from which staff and officers can provide better services to residents of and visitors to London. This will enable the Met to achieve its vision to ‘Keep London Safe for Everyone’.

2.2. The proposed frameworks will support the delivery of design services and construction works to support the planned investments in the estate. The proposed values for the frameworks have been aligned to the MOPAC capital investment plan and allow for collaborative procurement as well.

3. Financial Comments

3.1. The value of the proposed 4 year frameworks are estimated at £40m for the professional construction services and at £200m for the building works framework. The frameworks do not commit the MPS to any expenditure.

4. Legal Comments

4.1. The MPS assure that the proposed route to market is legal and within the Public Contracts Reguations.

4.2. Paragraph 4.13 of the MOPAC Scheme of Delegation and Consent provides that the Deputy Mayor for Policing and Crime (DMPC) has delegated authority to approve all requests to go out to tender for contracts of £500,000 or above.

5. Commercial Issues

5.1. This paper seeks the approval to re-procure the supply of professional construction services such as building design, project management, engineering and technical services, and works such as refurbishment, alteration, extension, decoration, mechanical and electrical installation, and asbestos removal.

5.2. An evaluation by the MPS of existing alternative frameworks and the proposed procurement of MOPAC/MPS specific frameworks determined that the most economic and effective method was MOPAC/MPS specific frameworks. Further detail is set out in the restricted section of the report.

5.3. The new frameworks will provide for a multi-supplier call-off mechanism to undertake design, project management, construction, refurbishment and remedial works for projects or programmes of work valued up to £5m. MOPAC is not required to only use these frameworks for procurement of these services. For projects in excess of £5m, the MPS will use existing compliant and accessible external frameworks.

5.4. Both frameworks will be open to GLA Group authorities, ‘Bluelight’ emergency services public bodies such as the City of London Police, the National Crime Agency (NCA) and South East police forces. The financial capacities of the new frameworks are recommended and include provision for the support of wider collaborative procurement by GLA Group and other emergency services as well as the MPS requirements.

5.5. The MPS confirm that they support the Mayor’s Responsible Procurement Policy including: Enhancing Social Value, Encouraging Equality and diversity, Embedding fair employment practices, Enabling skills, training and employment opportunities, promoting ethical sourcing practices and improving environmental sustainability.

6. GDPR and Data Privacy

6.1. MOPAC will adhere to the Data Protection Act (DPA) 2018 and ensure that any organisations who are commissioned to do work with or on behalf of MOPAC are fully compliant with the policy and understand their GDPR responsibilities.

6.2. The MPS assure that this project does not use personally identifiable data of members of the public and so there are no GDPR issues to be considered.

7. Equality Comments

7.1. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

7.2. The MPS assure that there are considered to be no negative equality or diversity implications arising from this procurement process. The approved suppliers will be evaluated for acceptable equality and diversity statements, as well as their ability to meet the MPS requirements under the Equality Act 2010 as a suppliers to MOPAC.

8. Background/supporting papers

• Appendix 1 Re-procurement of Construction Frameworks