PCD 1508 Command and Control

PCD 1508 Command and Control

The purpose of this document is to seek approval of interim funding for the Command and Control (C&C) programme up to 31st December 2023 while a Full Business Case (FBC) refresh is conducted and submitted through the governance process.  

Recommendation: 

The Deputy Mayor for Policing and Crime is recommended to: 

1. Approve interim funding to cover continued delivery of C&C up until 31st  December 2023 while a Full Business Case refresh is conducted and submitted through governance. The interim funding requirement will be provisioned through: 

• Use of already approved C&C programme capital funding 

• Draw down of C&C funding from the Capital Programme                                                                             

2. In principle agreement to increase the Total Contract Value, subject to approval of the refreshed FBC.  

PART I - NON-CONFIDENTIAL FACTS AND ADVICE TO THE DMPC 

1. Introduction and background  

1. The Command and Control Programme is replacing the legacy Computer Aided Despatch (CAD) and Call Handling System solutions that are now beyond their end of life. The solutions are designated Critical National Infrastructure and hence carry significant risk. 

2. The programme has experienced delivery challenges since the commencement of implementation; with delays caused by environmental, technical and integration issues.   

3. A programme reset is currently underway which involves a change to the delivery approach, re-baselining of programme financials, and resolution of commercial issues based on the outcome of an external review. 

4. This reset is necessary and proportionate given the operational and strategic importance of the Command and Control Programme.  

2. Issues for consideration 

1. The existing funding is forecast to be exhausted by September 2023, after which work will be required to cease if this interim funding is not agreed. 

3. Financial Comments  

1. In order to secure ongoing programme delivery while the Full Business Case refresh is ging through the governance process, an interim funding arrangement is required until 31 December 2023. This will cover milestone payments, contracts with other suppliers, and the MPS’ costs over the related period.  

2. There is provision within the Capital Programme to fund the required uplift. There is no impact on the revenue budget. 

3. Approval of the interim funding at this stage should be considered with full recognition of the future costs that will be refined and presented as part of the refreshed Full Business Case and which will cover the full additional funding request across both capital and revenue. 

4. Legal Comments 

1. This information is contained in the restricted section of the report.  

5. Commercial Issues  

1. This information is contained in the restricted section of the report.  

6. GDPR and Data Privacy  

1. The MPS is subject to the requirements and conditions placed on it as a 'State' body to comply with the European Convention of Human Rights and the Data Protection Act (DPA) 2018. Both legislative requirements place an obligation on the MPS to process personal data fairly and lawfully in order to safeguard the rights and freedoms of individuals. 

2. Under Article 35 of the General Data Protection Regulation (GDPR) and Section 57 of the DPA 2018, Data Protection Impact Assessments (DPIA) become mandatory for organisations with technologies and processes that are likely to result in a high risk to the rights of the data subjects. 

3. The Information Assurance and Information Rights units within MPS will be consulted at all stages to ensure the programme meets its compliance requirements. 

4. A DPIA has been completed for this programme. The programme will ensure a privacy by design approach, which will allow the MPS to find and fix problems at the early stages of any project, ensuring compliance with GDPR. DPIAs support the accountability principle, as they will ensure the MPS complies with the requirements of GDPR and they demonstrate that appropriate measures have been taken to ensure compliance. 

7. Equality Comments    

8. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. 

9. This work does not change any aspects relating to equality or diversity. 

8. Background/supporting papers 

None

Part 2 – This section refers to the details of the Part 2 business case which is NOT SUITABLE for MOPAC Publication.   

The Government Security Classification marking for Part 2 is:  

OFFICIAL-SENSITIVE [COMMERCIAL]  

 Part 2 of BWV Contract Renewal BJP is exempt from publication for the following reasons:  

•  Exempt under Article 2(2)(a) of the Elected Local Policing Bodies (Specified Information) Order 2011 (Data Protection Section 43 – Commercial Interests).    

The paper will cease to be exempt upon completion of the contract. This is because the information is commercially sensitive and could compromise future procurement activity.