PCD 1242 Limehouse OBC

PCD 1242 Limehouse OBC

This paper seeks approval for the progression of the detailed design of Limehouse Police Station including the procurement of a design and construct contractor at a cost of upto £2,000,000.  The refurbishment is designed to re-provide the facililty for the Met Operations business group including the specialist firearms command and Mounted Branch and specialist training facilities.  The procurement will be via an approved MOPAC framework and the cost is within the capital budget. 

The Deputy Mayor for Policing and Crime is recommended to approve:   

1. Development of Detailed and Technical Design for Limehouse for presentation to Portfolio Investment Board (PIB) alongside the Full Business Case in August 2023. 

2. Delegated authority to the Director of Commercial Services for the procurement and award of a Design & Construct contractor at a cost up to £2,000,000. This appointment would use an approved MOPAC framework and would comprise a Pre-Construction Service Agreement (PCSA) for the appointment of a Design and Construct main contractor to undertake RIBA Stage 3 & 4 Detailed & Technical Design, Specialist Surveys, Planning Application and Tendering during the pre-construction phase. The output from this procurement would be a completed and priced design enabling a fixed price contract sum to be brought to PIB and Investment Advisory and Monitoring (IAM) meeting in September 2023.  

PART I - NON-CONFIDENTIAL FACTS AND ADVICE TO THE DMPC 

1. Introduction and background  

1. The Limehouse Police Station site has long been proposed for redevelopment to accommodate the Met Operations (MO) functions including firearms, firearm ranges and classrooms and mounted branch. There will also be accommodation for a DWO base.  

2. Issues for consideration 

1. The redevelopment will bring Limehouse Police Station upto standard in respect of major plant equipment and provide the investment in firearms ranges/training which will provide the benefits of less abstraction and travelling for training, greater capacity to respond to e.g. a Marauding Terrorist Attack (MTA)  in London, and the MPS expect it to improve recruitment and retention of new officers including for current under-represented groups. 

2. The planned design of the scheme will result in a fully net zero carbon building. The refurbishment will release 4 other sites for disposal.    

3. The MPS propose to cost an optional enhancement for a Armed Firearms Officer (AFO) Scenario (Street Scene) training facility currently estimated at c£3m. This will need further engagement with local planning officers.  This proposal may generate additional training savings. This will be set out as part of the full business case in 2023. 

4. In addition to the procurement of the design and construct activity the MPS Director of Commercial Services will procure and award project, cost and specialist technical support services at a cost up to £500,000 which is within the delegated authority of the Metropolitan Police Service. This appointment would use an approved MOPAC framework. 

3. Financial Comments  

1. The estimated cost of these recommendations is upto £2,000,000, with an additional upto £500,000 under delegated authority. In total the proposed redevelopment is estimated to cost £63,100,000 which is budgeted for in the capital programme (£63,500,000). This includes £1,700,000 of works to bring the design of the building to meet the net zero carbon ambition.   

2. In addition, there is proposed but currently unfunded proposals costed at £893,000 of further recommended energy efficiency works with good payback, and potential for further works estimated at a further £8,700,000 to further reduce energy usage but with longer payback.  The options for further energy efficiency investment which might be justified on a “spend to save” basis and opportunities to obtain external grant funding will be considered and included as part of the full business case.  

3. The redevelopment will incur additional running costs during the period of the works before the savings from releasing the four expected surplus buildings and the reduction in firearms training costs come on stream. From 2027/28 MPS estimate an annual net revenue saving of £68,000. The MPS will set out how they will manage this interim revenue pressure as part of the full business case. 

4. Legal Comments 

1. Section 6 of the Police Reform and Social Responsibility Act 2011 (“the Act”) provides the MOPAC must secure the maintenance of the Metropolitan Police Service, and secure that the Metropolitan Police is efficient and effective. 

2. In carrying out its functions, the MOPAC may, under paragraph 7, Schedule 3 of “the Act “do anything which is calculated to facilitate, or is conducive or incidental to, the exercise of the functions of the Office”.  This includes, entering into contracts and other agreements, in addition to acquiring and disposing of property (including land). The MOPAC has the power to dispose of surplus properties (including land) under paragraph 7 (2) (b) of Schedule 3 of the “the Act”. 

3. The Mayor’s Office for Policing and Crime is a contracting authority as defined in the Public Contracts Regulations 2015 (“the Regulations”).  All awards of public contracts for goods and/or services valued at £213,477 or above shall be procured in accordance with the Regulations. This report confirms the value of the proposed contract exceeds this threshold.  

4. The MPS confirms the proposed route to market would be to use eligible framework agreements. This will be compliant with the Regulations.  

5. The MOPAC Scheme of Delegation and Consent provides the Deputy Mayor for Policing and Crime (“DMPC”) has delegated authority to approve: 

• Business cases for revenue or capital expenditure of £500,000 and above (paragraph 4.8); and  

• All requests to go out to tender for contracts of £500,000 or above, or where there is a particular public interest (paragraph 4.13). 

6. Paragraph 7.23 of the Scheme provides that the Director of Strategic Procurement has consent for the approval of the award of all contracts, with the exception of those called in through the agreed call in procedure. Paragraph 4.14 of the Scheme provides the DMPC reserves the right to call in any MPS proposal to award a contract for £500,000 or above. 

5. Commercial Issues  

1. The procurements contained within this paper are for the early stages of a design and construct contract to undertake the detailed design phase, and the purchase of specialist project, cost and technical services to support the MPS.  

2. Both procurements will use existing approved MOPAC frameworks.   

3. The MPS assure that the appointment of both main contractor and consultant will include specific commitments in regard to MOPAC’s social value objectives including those related to Covid recovery, addressing the London Anchor Institutions’ Charter. Performance against these will be assessed as part of the ongoing framework management approach. The contracts will encourage the use of London supply chain and specific initiatives including: apprenticeship levies; adherence to modern slavery and London Living Wage obligations; financial commitment to MET charities (Givewith).  

6. GDPR and Data Privacy  

1. MOPAC will adhere to the Data Protection Act (DPA) 2018 and ensure that any organisations who are commissioned to do work with or on behalf of MOPAC are fully compliant with the policy and understand their GDPR responsibilities.   

2. The MPS assure that project does not use personally identifiable data of members of the public, so there are no GDPR issues to be considered. 

7. Equality Comments    

8. MOPAC is required to comply with the public sector equality duty set out in section 149(1) of the Equality Act 2010. This requires MOPAC to have due regard to the need to eliminate discrimination, advance equality of opportunity and foster good relations by reference to people with protected characteristics. The protected characteristics are: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. 

9. The MPS assure that site specific equality impact assessments (EIAs) will be undertaken as part of the detailed design process, and this will be updated to reflect the works proposed if approved. All buildings included in the Estate Transformation Implementation Plan will be Equalities Act Compliant. 

8. Background/supporting papers 

• Appendix 1 MPS Report  - Limehouse Redevelopment, Outline Business Case