Agenda and minutes
Audit Panel - Tuesday 17 December 2013 3.30 pm

To receive any apologies for absence and any announcements from the Chairman.

1.1  An apology for absence was received on behalf of Len Duvall AM.

The Panel is recommended to:

(a)  Note the list of offices held by Assembly Members, as set out in the table at Agenda Item 2, be noted as disclosable pecuniary interests;

(b)   Note the declaration by any Member(s) of any disclosable pecuniary interests in specific items listed on the agenda and the necessary action taken by the Member(s) regarding withdrawal following such declaration(s); and

(c)   Note the declaration by any Member(s) of any other interests deemed to be relevant (including any interests arising from gifts and hospitality received which are not at the time of the meeting reflected on the Authority’s register of gifts and hospitality, and noting also the advice from the GLA’s Monitoring Officer set out at Agenda Item 2) and any necessary action taken by the Member(s) following such declaration(s).

2.1  The Panel received the report of the Executive Director of Secretariat.

2.2  Resolved:

That the list of offices held by Assembly Members, as set out in the table at Agenda Item 2, be noted as disclosable pecuniary interests.

The Panel is recommended to confirm the minutes of the meeting of the Audit Panel held on 22 October 2013 to be signed by the Chairman as a correct record.

3.1  Resolved:

That the minutes of the meeting of the Audit Panel held on 22 October 2013 be signed by the Chairman as a correct record.

Report of the Executive Director of Resources

Contact: Tom Middleton, [email protected], telephone: 020 7983 4257

The Panel is recommended to note the contents of the internal audit:

(a)   Reports at appendices 1a to 1f;

(b)  Follow up review at Appendix 2; and

(c)  Note the progress report attached at Appendix 3

The following appendices are attached to the report.

4.1  The Audit Panel received the report of the Executive Director of Resources. Appended to the report were: six internal audit reports (of which four had received substantial assurances, and two had received adequate assurances); one follow up report (which had received an adequate assurance); and the internal audit progress  ...  view the full minutes text for item 4.

Report of the Executive Director of Resources

Contact: Alex Conway; [email protected]; 020 7983 4600

The Panel is recommended to note the audit environment for European Programmes and note work currently underway.

5.1  The Panel received the report of the Executive Director of Resources.

5.2  The European Programmes Director explained that the European Programmes had been subject to a high number of audits, but no adverse findings had been found. He confirmed that the GLA acts as an intermediate body and not  ...  view the full minutes text for item 5.

Report if the Executive Director of Resources

Contact: Doug Wilson; [email protected]; 020 7983 4038

The Panel is recommended to note the taxable benefits and expenses incurred by the Mayor, London Assembly Members and senior staff for the period 1 September 2013 to 31 October 2013.

6.1  The Panel received the report of the Executive Director of Resources.

6.2  Resolved:

That the taxable benefits and expenses incurred by the Mayor, London Assembly Members and senior staff for the period 1 September 2013 to 31 October 2013 be noted.

Report of the Executive Director of Secretariat

Contact: Laura Pelling, [email protected] , 020 7983 5526

The Panel is recommended to approve its work programme for the 2013/14 Assembly year and identify any additional issues it wishes to consider at future meetings.

7.1  The Panel received the report of the Executive Director of Secretariat.

7.2  Resolved:

That the work programme for the remainder of the 2013/14 Assembly Year be approved.

The next meeting of the Panel is scheduled for 20 March 2014 at 2.00pm in Committee Room 4.

8.1  The next meeting of the Panel was scheduled for 20 March 2014 at 2.00pm in Committee Room 4.

9.1  There was no other business the Chairman considered urgent.

10.1  The meeting ended at 4.25pm.