Approval for Short Term Resources to Support One Met Model

This paper requests approval to provide additional short term transformation capacity and capability for the MPS whilst recruitment for the new Transformation Directorate is carried out.

The DMPC is asked to

1. Approve the approach to market and competitive process through NEPRO to provide interim resources for the Transformation Directorate.
2. Pre - approve the award of any contract that exceeds £500,000.
3. To note the MPS is making a one off request to be able to pre-approve any contracts that exceed the £500,000 threshold as set out in MOPAC’s Scheme of Consent and Delegation.
4. To note the MPS has confirmed that the total upper limit for this contract will not be exceeded (details are discussed in the Part 2).
5. To note MOPAC will be working closely with the MPS to ensure good oversight of this contract. The MPS will inform MOPAC of all contracts that exceed £500,000.

1. Introduction and background

1.1. The MPS Portfolio Transformation Office (PTO) is currently in transition to become the MPS Transformation Directorate (TD). The MPS has redesigned the directorate to enable it reduce dependency on external consultants and contractors and have the capability to manage its own transformation programme.

1.2. Although recruitment for TD has begun the MPS believe this process will take around six months to complete. The current PTO has 39 posts and the MPS wishes to increase the size of TD to up to 102 posts, with the ability to flex to 144 posts to have the capacity to deliver up to 10 programmes.

1.3. MOPAC will be working closely with the MPS through its oversight and assurance role to ensure the best fit for the transformation model.

2. Issues for consideration

2.1. To support the current programme, additional resources are required whilst the recruitment, selection and vetting of new staff takes place. This proposal is a short term arrangement to cover the shortfall in resources. The MPS is working towards having a full establishment staffed with permanent resources.

2.2. The MPS will provide MOPAC (the Chief Finance Officer) with the following information in relation to any contract that exceeds the £500,000 threshold:
i. The contract value,
ii. Name of successful Supplier,
iii. Number of bids submitted for the contract,
iv Number of resources to be sourced through the contract.

3. Financial Comments

3.1. The MPS is requesting pre-approval for contracts that may exceed the £500,000 threshold for their delegated authority. This is to ensure the MPS is able to secure best value for money and contracts at the most competitive price. The funding will be met through existing resources.

3.2. These are discussed in the Part 2.

4. Legal Comments

4.1. These are discussed in the Part 2.

5. Equality Comments

5.1. There are no direct equality or diversity implications arising from this report

6. Background/supporting papers

6.1. None.